A simple form to record purchase orders made, recording basic details such as quantity, description and totals. VAT included with any relevant notes.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world. No AI generated nonsense here!

Further Reading

Further guidance on purchasing and supplier control:

• Control of External Providers (ISO 9001 Clause 8.4)
• Purchasing and Supplier Management
• Quality Management Systems Explained

Logo Update Service

Download this form template with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.

How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers quality management, so the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your purchasing and order controls, or your wider quality management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Purchase Order Form Template

A purchase order form for ordering goods or services from a supplier - the PO number, who raised it, the supplier, the items with quantities and prices, subtotal, VAT and total, plus the delivery date and address. One order, clearly recorded.

ISO 9001 clause 8.4 expects purchasing to be controlled so that what you buy in meets your requirements. A clear, numbered purchase order is the practical front end of that control, and gives you an auditable record of every order raised.

Built for Controlled Purchasing

The form captures what a clear purchase order needs:

• A unique PO number, date and who raised it
• The supplier the order is placed with
• Items with quantities, descriptions and prices, with subtotal, VAT and total
• The requested delivery date and delivery address

What's Included in this Purchase Order Form

The form is set out as a single order:

• Order header - date, raised by, PO number and the supplier the order goes to
• Order lines - quantity, description and total for each item, with subtotal, VAT and total
• Delivery - requested delivery date and delivery address
• Notes - space for any notes to the supplier

Who Needs a Purchase Order Form?

Any organisation that buys in goods or services and wants each order raised and recorded in a consistent, controlled way. It suits small and medium businesses working to ISO 9001 that need an auditable purchasing trail.

Included in the ISO 9001 Toolkit

This form is part of the ISO 9001 Toolkit - the registers, procedures, forms and guidance for running a quality management system in one download - and is included in every alphaZ ISO toolkit that covers quality management.

Pairs with the Requisition Request

Where staff request purchases internally before an order is raised, use the F-Q51 Requisition Request to capture and authorise the requirement first.